Document Controller

Document Controller

Key responsibilities 

Engineering Document Control and Performance Reporting

• Controlling register of native and uncontrolled documents including the maintenance of technical documentation, including P&IDs, plot plans, technical drawings, as-builds, area classification, electrical SLDs, cause and effects, standards, procedures, equipment manuals, safety studies, inspection reports etc
• Departmental budget tracking and purchase order issuing
• Support the tracking, control and issuing KPI reports

CMMS Administration

• Management and upkeep of the CMMS maintenance master data system
• Uploading and database maintenance of all company asset records, including tag numbers, descriptions, technical data, supplier data sheets, inspection records and maintenance schedule/regime
• Creation of engineering and maintenance works orders in accordance with defined maintenance activity schedules
• Tracking and maintaining maintenance records for audit compliance in accordance with internal quality and external regulatory requirements
• Recording and logging of spare (including critical spare) stock holdings

MOC Administration

• General overview and monitoring of MOC process
• Creation of MOC compliance packs in accordance with company MOC policy and procedure and maintain to ‘audit ready’ standard in coordination with compliance department through liaison and follow up with MOC owners
• Permit-to-Work Administration
• General overview and monitoring of Permit to Work process
• Support Engineering and Maintenance team in the management of the Permit to Work system
• In collaboration with HSE department, maintain to ‘audit ready’ standard as per company policy and procedures through liaison and follow up with engineering and maintenance department

Contractor Approval Administration

• General overview and monitoring of Contractor Approval system
• Support Engineering and Maintenance team in compiling contractor approval information and creation of contractor approval packs
• In collaboration with HSE department, maintain to ‘audit ready’ standard as per company policy and procedures through liaison and follow up with engineering and maintenance department

Personal Qualities

• Positive attitude when presented with issues and offer a robust approach to problem solving in relation to plant and operational issues
• Ability to build rapport with team and develop a genuine relationship of mutual respect between cross-functional relationships
• Self-starter; seeking tasks and finding information, with little need for constant support
• Strong communication and organisational skills, with an ability to work effectively under pressure
• Hands-on approach, with ability to self-motivate and develop
• Demonstrate enthusiasm and perseverance with the ability to think laterally and effectively in a fast moving and dynamic environment
• Exhibit calm and personable manner, particularly during high pressure scenarios or in conflict resolution

Experience

• Previous experience in engineering office environment
• Experience of CMMS or ERP systems (ideally Shire Systems)
• Excellent organisation skills and attention to detail
• Flexible working approach
• Previous experience in Permit to Work Processes

Performance Measurement Criteria

• Attitude toward supporting a positive HSE and continuous improvement culture
• Adherence to internal processes and procedures

Reports to: Site Integrity Manager

Location
The Manorway, Stanford-le-Hope, Essex, SS17 9LN, United Kingdom